I submitted my first salary bill to the treasury today. The procedure to be followed is this:
First, I had to give an RTC form along with a copy of the posting order to the treasury. They then provided a Specimen signature card, in which I had to make three different signatures in front of another gazetted officer drawing salary from the same treaury (Karunagapally treasury in my case)-I got it attested from the Tahsildar. Once I submitted the Specimen signature card, they opened a Saving Bank (SB) account for me and provided the Account number. They also provided the SDO code (Self drawing officer code), which I then entered into the Service and Payroll Repository of Kerala (SPARK). Once I did that, my Spark account and AG payslip were linked to the Treasury.
Today, I submitted a request in paper, asking for cheque book and passbook, and had to fill another specimen signature card, this time for the Savings Bank account. Within 15 minutes, I received my cheque book and passbook. For submitting the Bill, I had to login to Spark.
The Spark procedure to generate and print a Salary bill is detailed below:
Generating a Salary Bill
If this is not the first salary, you have to first “Update encashment details” of last month’s salary before you can process the current month’s salary.
Salary>SDO Salary>Update encashment details
You can see the processed last month’s salary. Select it, then enter the date when you got the money transferred to your Treasury account or got it as cash. And select proceed.
Note that it won’t give a prompt for confirmation. However the data will be logged in system. Now, y0u can proceed to process the current month’s salary.
Salary>SDO Salary>Salary processing.
Choose the month and year.
Choose Pay among ‘Pay’ and ‘Leave Salary’.
and submit the job for processing after verifying amount and deductions. Then, one can see the job completion status. Once the estimated time is over, login again to print the bills.
Printing Salary Bill and Schedules
Then, Salary>SDO Salary>Salary Bill and Schedules>Choose the month.
Click on the “Select” link next to the month. The site pops up a box saying “This may take some time”. Ignore the warning. You’re just going to view the generated bill and not process it again.
You’re now able to view a set of new links, like “Outer Bill”, “PF Schedule”, “LIC Schedule”, “Group Insurance Scheme”. Each of this links lead to downloading of the respective bills (Salary statement) as a PDF file. The outer bill is the main salary bill. I had to print both Salary bill and Group insurance scheme schedule.
Once everything was generated, I had to take a print of the salary slip and schedule for GIS (which I had to subscribe to in September), stick a Re 1 Court fee stamp on the printout of salary slip, near the first signature coloumn, sign on the stamp and the paper and also adjacent to the stamp in a signature coloumn, sign on the reverse near the HRA statement. I had to attach the AG’s slip in original, the salary bill and the schedule for GIS, along with a maroon coloured Challan, tie all three with a twine and submit it to one of the officers. It was immediately taken up for processing and I could then leave. The entire process took an hour.
Scanned Salary Bills:
Below, I have scanned and annotated a typical salary bill and the Treasury challan. These have to be tagged together and submitted to the treasury.
After these were done, I had to return to the Treasury after the second working day to collect my cash via Treasury cheque.